Annual General Meeting Invitation/Announcement

Business Letter

Dear …

RE: __(Name of Organization)__ Annual General Meeting

__(Name of Organization)__ will be holding its Annual General Meeting on __(date)__. We extend an invitation to you to attend this meeting at:

  1. Date:
  2. Time:
  3. Location:

An election for executive board positions will be held at the meeting. If you have been a member in good standing with __(Name of Organization)__ for a minimum of __(length of time)__, and are interested in serving as an officer on the executive board, then you do not want miss this meeting. Attached, you will find a list of the descriptions to each of the executive board positions. To be nominated for one of these positions, you will be required to __(briefly describe what they must do: i.e. contact the nominating committee/have someone within the organization nominate you/etc)__.

Alternatively, we encourage members to become more involved by serving on a committee. Most members find it quite fulfilling to be able to actively serve on a committee. For more information about various committees, please contact __(name(s)__.

We wish to remind you that __(your)__ annual Membership Fees are due by __(date)__. Please be reminded that only members in good standing with their membership fees are permitted to vote in the upcoming election and will qualify to serve on the board or committee. We ask you to contact __(name)__ with reference to your Membership Fees.

For your convenience, we have attached a list of contact names and numbers to those people who will provide you with assistance on the upcoming election, serving on committees, and Membership Fees. We look forward to seeing you at the Annual General Meeting on __(date)__. Please don’t forget to mark your calendar!

Yours truly,